Renting vs. Buying Credit Card Terminals: Which Is Right for You?
Ever feel like you are drowning in a sea of credit card processing options? You are not alone. One of the biggest decisions business owners face is whether to rent or buy their credit card terminals. It's a crucial choice that can impact your bottom line and the efficiency of your transactions.
Credit card processing has become a fundamental aspect of any merchant's operations. Whether you are a small business or a high-risk merchant, accepting credit cards is essential for ensuring customer satisfaction and improving sales. One of the key decisions you’ll need to make is whether to rent or buy a credit card terminal. This decision can have a significant impact on your business's credit card processing fees, upfront costs, and long-term financial commitments.
Should you opt for the low upfront cost of renting or invest in owning your equipment outright?
This post will break down the pros and cons of each option, helping you navigate the world of credit card processing equipment. We’ll compare the pros and cons of renting and buying credit card terminals to help you determine which option suits your business best.
Understanding Credit Card Terminals
A credit card terminal is a point-of-sale (POS) device used to process card payments, whether through a physical card or mobile payment. These terminals come in various forms, such as wired, wireless, mobile, or smart terminals, offering flexibility for different types of businesses. The choice of terminal can directly affect your credit card processing experience and the associated costs.
Businesses often pick the features that suit their transaction practices the most. However, many get stuck when it comes to deciding whether renting or buying a terminal is the right choice. To make the choice easier for different businesses, let’s take a closer look at both options.
Renting Credit Card Terminals
Many merchant service providers offer credit card terminals for rent. Renting can be an attractive option for businesses that require flexibility or those with short-term needs, such as seasonal businesses or pop-up shops.
Pros of Renting:
Lower Upfront Costs – Renting a credit card terminal often comes with little to no upfront investment, making it a viable option for new businesses or businesses with tight budgets.
Access to the Latest Technology – Rental agreements typically include the option to upgrade to the latest models, ensuring you’re always using cutting-edge technology for credit card processing.
Maintenance and Support Included – Most rental agreements cover repairs, software updates, and technical support, saving you time and effort.
Flexibility for Short-Term Use – Renting is perfect for businesses that don’t want to commit to a long-term investment. If you're a high-risk merchant or operate a temporary business, renting allows you to scale up or down easily.
Cons of Renting:
Monthly Rental Fees – While renting may be inexpensive initially, the credit card processing fees and ongoing rental charges can add up over time. This can become more expensive than purchasing the terminal outright in the long run.
Limited Customization – Rental terminals may not offer full customization options, which can be a limitation if you need specific features or integrations with your high-risk payment processors or high-risk payment gateways.
Potential Long-Term Commitments – Many rental contracts require you to commit to a minimum rental period. Breaking the contract early can result in fees, which might be a downside if your needs change.
Buying Credit Card Terminals
Purchasing a credit card terminal means paying a one-time fee for the device, and it’s yours to own and use for as long as you need. Buying is typically recommended for businesses that process a significant volume of transactions or want to avoid ongoing fees.
Pros of Buying:
No Ongoing Fees – Unlike renting, once you purchase a credit card terminal, you won’t have to pay monthly rental fees. This makes it a more cost-effective choice for businesses that plan to use the terminal long-term.
Full Ownership – Purchasing means the device is yours, allowing you to modify it, integrate it with your specific high-risk payment gateway, and use it in the way that best suits your business needs.
Customization – Owning your credit card terminals means you can integrate them with your preferred merchant services provider and customize the terminal to match your business requirements.
Long-Term Investment – For businesses that process a high volume of payments, buying a terminal can be more affordable in the long run, as you avoid credit card processing fees associated with renting.
Cons of Buying:
High Upfront Cost – The most significant disadvantage of purchasing a terminal is the large initial investment, which can be a financial burden for small businesses or high-risk merchants.
Maintenance Responsibility – When you own the terminal, you’re responsible for repairs, upgrades, and troubleshooting, which can incur additional costs over time.
Potential for Obsolescence – Technology advances quickly, and the terminal you buy today may become outdated faster than expected. You’ll have to bear the cost of replacing or upgrading the device.
Key Factors to Consider When Choosing
Business Size & Type – If you are a small or high-risk merchant, renting may be the better choice due to lower upfront costs. Larger or more established businesses may benefit from buying a terminal to reduce credit card processing fees over time.
Budget – If you have the capital for a one-time purchase, buying a terminal can save you money in the long run. However, if you’re tight on cash or uncertain about your future needs, renting could be a more flexible option.
Technology Needs – If you need advanced features or the ability to integrate with specific software, buying a terminal may give you more customization options than renting.
Long-Term Commitment – Consider whether you’re ready to make a long-term commitment. Renting may provide flexibility while buying ensures you own the terminal and can use it as long as necessary.
Final Verdict: Which Option Is Best for You?
If you are a small business or high-risk merchant that only needs a terminal for short-term use, renting may be your best option. The low initial investment and flexibility to upgrade make renting an attractive choice.
If you run a high-volume business or need full control over your credit card terminals, purchasing may save you money in the long term. Owning the device provides greater control and customization and eliminates credit card processing fees.
Both renting and buying a credit card terminal have distinct advantages and disadvantages. It all comes down to your business needs, budget, and long-term goals. By evaluating your options, you can make an informed decision that aligns with your financial situation and the demands of your business.
If you are unsure which option is right for you or if you are looking for the best merchant services provider, it’s always a good idea to consult with a payment expert to guide you toward the best solution for your business.
